What to do first?
by HavingAnAffair.ca

Planning an event requires the Event Organizer to coordinate dozens of details and several individuals. Being ahead of the game is always the best way to ensure that your event will be a success. Below are a few tips that will assist you in getting started with your event planning. These tips are intended to be used anywhere from 6 months to a year in advance of your event.

Planning

• Choose a 1^st, 2^nd, and possibly, a 3^rd date for the event.
• Assemble the team (or family members) that will plan the event.
• Purchase a notebook to assist you in keeping track of all event related information. Keep it in a safe place where you won’t lose it.
• Plan your budget.
• Approximate the number of guests. Remember to include your guests’ date or spouse.
• Begin to create a guest list.

Facilities & Services

• You should select a facility during this time period. If you would like to book a place of worship, you will need to book 12 to 24 months in advance.
• Choose the caterer. This could take some time if you want to sample food from potential caterers. Often, the facility will have a caterer or a list of caterers that they recommend.
• Select type(s) of entertainment you would like at your event, such as live music or a disc jockey.
• Select the type of décor you would like, such as flowers, balloons, centre pieces and props. There is no need to choose specifics at this point, but you will want to select a florist or décor provider.
• Select a photographer.
• Select a videographer.
• If your guests will require transportation and/or hotel reservations, you should book these well in advance for the best rates and availability.
• Reserve any needed transportation, such as limos, for the day of the event.

Following these tips will allow you to make the most effective use of your time when you begin to plan your event. For specific instructions of what you need to do as the date of the event draws closer, please visit HavingAnAffair.ca